Last Updated: October 24, 2025

 

This Privacy Policy explains how HRQC (“we”, “our”, or “the app”) collects, uses, and protects your information when you use our mobile application.

By using HRQC, you agree to the collection and use of information as described in this policy.

Location Data

– GPS Location: We collect your precise location when you check in and check out from work

– Background Location: During work hours (after check-in until check-out), we track your location in the background to verify you remain at your work location

– Purpose: To verify attendance, prevent time fraud, and calculate accurate work hours

– Employee name and ID

– Email address

– Phone number

– Profile photo

– Job title and department

– Check-in and check-out times

– Work duration

– Break times

– Attendance history

– Location at check-in/check-out

– Device model and operating system

– Unique device identifier

– App version

– Battery optimization status

 

 

2. How We Use Your Information

We use your information to:

– Track your work attendance accurately

– Verify your check-in/check-out location

– Calculate work hours for payroll

– Manage automatic break scheduling (1:00 PM – 2:00 PM)

– Generate attendance reports

– Improve app performance and fix bugs

 

Why We Need It:

HRQC uses background location to ensure accurate attendance tracking during your work shift.

When It’s Active:

– ✅ Only during work hours (after you check in)

– ✅ Stops automatically when you check out

– ❌ Not active when you’re not working

– ❌ Not active outside work hours

Battery Optimization:

The app requests battery optimization exemption to ensure:

– Continuous location tracking during work

– Accurate work timer

– Automatic break scheduler functionality

– Reliable attendance data

Battery Impact: Approximately 5-8% battery usage per 8-hour work shift.

 

We Share Your Data With:

– Your Employer: All attendance and location data is shared with your employer for payroll and attendance verification

– Cloud Services:We use secure cloud services to store your data

We DO NOT:

– ❌ Sell your personal information

– ❌ Share your data for marketing purposes

– ❌ Share your location with unauthorized third parties

 

We protect your information using:

– Encryption: All data is encrypted during transmission and storage

– Secure Servers: Your data is stored on secure cloud servers

– Access Control: Only authorized personnel can access your data

– Regular Security Updates: We continuously update our security measures

 

 6. Your Rights

You have the right to:

– **Access** your personal data

– **Update** incorrect information

– **Delete** your data (subject to legal retention requirements)

– **Export** your data in a readable format

– **Object** to certain data processing

To exercise your rights, contact us at: [email protected]

 

– **During Employment:** We retain your data while you are employed

– **After Employment:** Data is retained for 5-7 years as required by labor laws

– **Deletion Requests:** We will delete your data upon request, subject to legal requirements

 

You can control location access in your device settings:

– **Android:** Settings → Apps → HRQC → Permissions → Location

**Note:** Denying location permission will prevent the app from functioning properly, as location tracking is essential for attendance verification.

 

HRQC is not intended for anyone under the age of 18. We do not knowingly collect information from children.

 

We may update this Privacy Policy from time to time. We will notify you of any changes by:

– Posting the new policy in the app

– Sending you an email notification

– Displaying an in-app notice

Continued use of HRQC after changes means you accept the updated policy.

 

HRQC uses the following third-party services:

– **Google Maps:** For location display and mapping

– **Firebase:** For analytics and crash reporting

– **Cloud Storage:** For secure data storage

These services have their own privacy policies. We recommend reviewing them.

 

If you have questions about this Privacy Policy or your data, please contact us:

**Email:** [email protected]

**Response Time:** We aim to respond within 48 hours on business days.

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## Summary

**What We Collect:**

– GPS location (during work hours only)

– Personal employee information

– Attendance records

– Device information

**Why We Collect It:**

– Verify attendance location

– Track work hours accurately

– Calculate payroll

– Manage automatic breaks

**Who We Share With:**

– Your employer (for attendance and payroll)

– Cloud service providers (for storage)

**Your Control:**

– Check in/out to start/stop location tracking

– Access and update your information

– Request data deletion

– Control location permissions

**Security:**

– Data encrypted in transit and at rest

– Secure cloud storage

– Access restricted to authorized users

 

## Consent

By using HRQC, you acknowledge that you have read and understood this Privacy Policy and consent to:

– Collection of your GPS location during work hours

– Background location tracking during active work sessions

– Storage and sharing of your attendance data with your employer

– Use of your information as described in this policy

You can withdraw consent by uninstalling the app or disabling location permissions (this will limit app functionality).

 

**HRQC is committed to protecting your privacy while providing accurate attendance tracking for you and your employer.**

 

**End of Privacy Policy**

 

**Version:** 1.0

**App Name:** HRQC

**Effective Date:** October 24, 2025

**Next Review:** April 24, 2026